Careers

• Non-unionized position, temporary (12 months)
• Full time - 37.5 h/week

The Jacques Cartier and Champlain Bridges Incorporated (JCCBI) is looking to expand its team to oversee the management, repair and maintenance of Québec’s road-traffic and active-mobility infrastructure.

Our community

JCCBI is a cohesive team with a united voice that connects through cooperation and a culture of mutual support and innovation to achieve its goals. Choosing a career at JCCBI means joining a network of experts who innovate and uphold the sustainability of Québec’s iconic infrastructure. The goal of JCCBI’s team is also to create connections that join one side of the Island to the other, promote human and economic activity in Québec, and help JCCBI experts converge their talents.

The benefits of working at JCCBI

JCCBI is a Crown corporation that provides excellent benefits, a work-life balance, and professional development opportunities. JCCBI is committed to workplace equity, diversity and well-being and organizes social and community activities for its community. Here are just a few of these benefits:

• Flexible hours;
• Hybrid schedules: 3 days a week in the office and 2 days of remote work;
• Federal public service defined-benefit pension plan;
• 15 vacation days (after one year of service), 15 sick leave days, and 5 paid personal days;
• Comprehensive group insurance program;
• Reimbursement of sports activity fees;
• Continuing education program;
• Referral program;
• Partial reimbursement of monthly public transit pass or free parking;
• For electric vehicles, charging stations are available at preferential rates;
• Longueuil’s offices near the Longueuil–Université-de-Sherbrooke metro station;
• Even more to discover!

Your Mandate

We are seeking an Executive Assistant to join the Executive Management team and contribute to its mission of ensuring user mobility, safety, and the long-term sustainability of infrastructures through systemic management based on a sustainable development approach.

Main duties

Reporting to the Chief Executive Officer and working jointly with the Executive Assistant to CEO and the Corporation’s administrative assistants, you will provide thorough, confidential, and proactive administrative support for the Executive Management team. You will also provide the Corporate Secretary with administrative support regarding certain tasks surrounding the creation and monitoring of structuring projects, among other things. You will help manage the tasks, priorities, and activities performed by the Executive Management team through regular interaction with senior management, along with all personnel members.

• Coordinate meetings and provide follow-up support regarding special tasks and projects by managing meeting notices, logistics, document preparation and follow-ups, along with all necessary measures, in accordance with all deadlines;
• Serve as a functional replacement for the Executive Assistant to CEO in the event of their absence;
• Handle confidential or sensitive files and information with discretion;
• Help administer the Executive Management’s documents and records through filing, updating and digitization activities according to the classification plan;
• Help migrate files to digital formats;
• Coordinate weekly meetings for the Executive Committee and act as secretary during those meetings;
• Collaborate with various internal and external stakeholders when drafting, preparing, and formatting memoranda, documents, reports, meeting minutes, requests, and correspondences;
• Prepare and conduct follow-up activities regarding requisitions, expense reports and purchase orders.

Experience and education

• College diploma in secretarial studies, office automation, administration, or any relevant combination of education, training, and experience;
• Minimum of 10 years relevant experience in a similar position supporting senior management;
• Excellent proficiency with Microsoft 365 productivity and collaboration tools, including Word, Excel, PowerPoint, Outlook, and Teams, along with a good understanding of SharePoint;
• Familiarity with electronic signature platforms, including ConsignO, DocuSign, or Adobe Acrobat Sign;
• Experience with SAP Business ByDesign or any finance-oriented enterprise resource planning (ERP) system;
• Excellent written and verbal communication in both French and English.

Assets

• Knowledge of generative AI tools such as Copilot and “prompt engineering”.

Key skills

• Integrity, discretion and professionalism when handling confidential information;
• Positive leadership in line with the organization’s values, which include teamwork, transparency, rigour, innovation, and commitment;
• Excellent communication and collaboration skills;
• Initiative, independence, and a proactive approach;
• Excellent adaptability and ease when working within a formal and constantly evolving environment; able to interact with stakeholders at every organizational level;
• Excellent understanding of administrative processes and a strong ability to analyze, synthesize, and organize information;
• Able to effectively manage multiple priorities, deadlines, and tasks.

 

Bridge your career. Take the first step to become an essential part of our community.

Send your resume and cover letter to:

Katherine Zenetzis, C.P.C.

Recruitment Solutions Manager

Quantum

[email protected]

(450) 463-5318

 

Find out more on JCCBI’s Careers page.

JCCBI is an equal opportunity employer. We encourage applications from First Nations people, women, racialized people, and people with disabilities. Our offices are also accessible for people with disabilities or functional limitations.